Constitution

1. Name

The Association shall be called RAISE (Researching, Advancing and Inspiring Student Engagement) (“The Association”)
RAISE will be an independent, not for profit organisation.
RAISE will have no affiliation to any commercial enterprise.

2. Aims

The aims of RAISE will be:

  • To act as hub and network for all those in Higher Education with an interest in student engagement
  • To support and facilitate the concepts, culture and practice of students and staff working in partnership
  • To develop a conceptual map of student engagement and set of principles that underpin its promotion – and then to promote that widely
  • To meet regularly to discuss specific and more general aspects of student engagement – To create a bank of useful resources for members to share
  • To facilitate communication between members

3. Membership

Membership is open to all those, staff, associated practitioners and students drawn from the Higher Education Sector, national and international, who are working and/or interested in researching and promoting student engagement.

The Association shall consist of Ordinary Members, Associate Members and Honorary Members.

4. Election of Honorary Members

The election of Honorary Members shall be vested in the Committee.  The Committee may elect as Honorary Members those persons, who in its opinion have rendered such services to the advancement of student engagement as to merit this status.  Honorary Members shall be exempt from paying subscriptions and shall enjoy all the privileges of membership, save that they shall have no voting rights nor may they be elected to any office of the Association.

5. Subscriptions

A member’s annual subscription shall be such sum as the members determine at the AGM.  All subscriptions shall become due on the 1 September in each year.  Any member not paying his or her subscription by the due date may, at the Committee’s discretion, be withdrawn from membership.

6. Resignation of Members

A member may resign from the Association by informing the Secretary in writing of his/her intention to do so. A member remains liable for his/her subscription for the year in which he/she resigned (a year for this purpose shall run from 1 October to the following 30 September)

7. Equal Opportunities

RAISE will not discriminate on the grounds of race, gender, colour, ethnic or national origins, sexuality, disability, religious or political belief, marital status or age.

8. Grievances

All members of RAISE are expected to show respect and tolerance to other members and their opinions. Any disrespect in any form shall be dealt with by the Committee in private. The Committee’s decision will be final. Members with a grievance shall forward their case in writing to the Committee who after private investigation shall generate an unbiased ruling. The Committee’s decision will be final.

9. Officers of the Association

The Association shall have the following officers, all of whom shall be elected at the AGM:

Chair
Vice-Chair
Secretary
Treasurer
Student Officer
Conference Coordinator
Special Interest Group Coordinator
Journal Editor

Upon election all officers except Conference Coordinator and Student Officer shall hold office for three years, when their term of office shall expire, but they may offer themselves for re-election at the appropriate AGM. In the case of Conference Coordinator the position will be held by individual from the local institution which is hosting the annual conference and be held for one year preceding the conference. The Student Officer must be a current student and will relinquish office upon the of earlier of cessation of being a student or three years (but may be re-elected if still eligible).

10. Management of the Association

The management and control of all the affairs of the Network shall be vested in a Committee of members (“the Committee”).  The Committee shall consist of:

Chair

Vice-Chair

Secretary

Treasurer

Communication Officer

Student Officer

Special Interest Group Coordinator

Conference Coordinator

Journal Editor

Ordinary Committee Members

 

Sufficient ordinary members shall be elected, to make the size of the Committee total a maximum of twelve (officers and members). The Committee may allocate specific responsibilities to officers or committee members.

 

Ordinary members shall be elected at the AGM and shall hold office for two years. They are eligible for re-election.

 

Should a position fall vacant then the Committee may co-opt to fill that position until the next AGM. That post will be subject to election at that AGM. The co-optee if still eligible, may be a candidate for that post.

 

The minimum number of current students on the committee must be at least two. If only one of the Officers is a current student then one of committee member places shall only be open for a current student.

 

The Committee shall meet as necessary but not less than four times a year.  Meetings may be held in person or by electronic means, including telephone or e-mail, but at least three meetings a year will be held in person and one may be held at the same time as the AGM.  A quorum for meetings of the Committee shall be five members.  The chair of any Committee meeting shall have a casting vote in addition to his/her ordinary vote.

11. Duties and Roles of the Committee

The Committee shall have the following roles and duties:

  1. To fill any vacancy amongst the officers or ordinary committee members until the next AGM;
  2. To appoint such sub-committees as it deems necessary. A sub-committee shall conduct its business in accordance with the directions of the Committee and shall periodically report its proceedings to the Committee for approval and ratification;
  3. To retain and hold as property of the Association all sums of money coming into the Association and to bank the funds of the Association. It is the responsibility of the Treasurer to oversee the finances of the Association but for any disbursement or any item of expenditure greater than £100 the approval of one other officer is required i.e. Chair, Secretary or Vice Chair. The Treasurer may delegate financial roles to administrative staff employed on behalf of the Association, but subject to the rules set out in this clause.
  4. To agree the use of funds to further the aims of the Association, as specified by the constitution.

To create appropriate paid roles to further the aims of the Association, and to make suitable appointments to such roles. All such roles will be reviewed annually. No elected committee is eligible for such a role. This employment may be in the form of short term and specific support in consultancy roles and will be deemed a contract for services. In addition, the Committee may appoint to ongoing administrative support roles, the fraction and pay of shall be commensurate with the responsibilities of the role. The employment terms and conditions will be in line with good practice for administrative roles in the university sector.  The Chair, Secretary and Treasurer are the responsible officers for supervising the employment and management of these roles.

12. Expenses

Any member who incurs reasonable expenses on behalf of the association may re-claim the same by submitting to the Treasurer an itemised expense sheet supported by receipts and invoices.  Such claims are subject to the Expenses Policy of the Association and approval of the Treasurer (see clause 11.3).

 

“Reasonable” expenses shall be those pre-authorised by the Committee for an item where the member has, for reasons of speed or expediency, paid for the same out of his or her own pocket rather than drawing on Association funds.

13. Annual General Meeting

The Annual General Meeting (AGM) of the Association shall normally be held in September of each year (at the RAISE conference) for the purpose of receiving the reports of the Committee, any sub-committee and the Treasurer in respect of the Association’s activities since the previous AGM (including the election of any Honorary Members); receiving and, if thought fit, approving the accounts in respect of the preceding financial year; electing the officers of the Association; fixing the subscriptions; and for the transaction of the general business of the Association.  All categories of members shall receive 14 days’ notice in writing of the date of such meeting.

No member, save with the permission of the chair of the meeting, may bring any matter before the meeting, unless, he or she gives 7 days’ notice, in writing, to the Secretary of the substance of the matter which he/she wishes to raise at the meeting.

The quorum of the AGM shall be fifteen. If inquorate, any resolution or elections from the AGM shall not be binding, but may be adopted at the Chair’s discretion for no more than one year or until the next quorate general meeting whichever ever occurs earlier.

14. General and Special Meetings

The Secretary will call a Special Meeting at the request of the majority of the Committee or at the request of at least fourteen other members giving a written request to the Chair or Secretary.  Such requests must cite the purpose for seeking such a meeting.

The meeting will be held within six weeks of the request and members will be given three weeks’ notice of the date of such a meeting.  The notice will specify the purpose of the meeting and no other matter may be brought before such a meeting.

General meetings will be open to all members and will be held as often as deemed necessary. The quorum for a Special or General Meeting shall be fifteen and no resolutions shall be formal unless this quorum is met.

All members will be given two weeks’ notice of the meeting.  The notice will state date, time and venue and may be given by e-mail or placement on the Association web page.

All questions that arise at meetings will be discussed openly and the meeting will seek to find general agreement that everyone present can agree to.

If a consensus cannot be reached, a vote will be taken.  Only full paid up members shall be able to vote at a general meeting.  The chair of the meeting shall have a casting vote in addition to his/her ordinary vote.  Any motion to be carried shall require a simple majority of those entitled to vote and present at the meeting, save for any amendment of the rules or the dissolution of the Association, which shall require a two-thirds majority of those entitled to vote and present at the meeting.

15. Changes to the Constitution

The constitution will be subject to review every three years on a cycle beginning in 2012. The Committee will undertake that review and present any changes to the AGM (giving two weeks’ notice). Changes may be agreed at the AGM by simple majority.

Other than that changes to the constitution may only be made at the Annual General Meeting or at a Special Meeting.

Any proposal to amend or change the constitution must be given to the Secretary in writing and the proposal for change must be circulated with the notice of the meeting.

Any proposal to amend the constitution will require the approval of a two thirds majority of those present at the meeting and entitled to vote, before it will be ratified.

16. Dissolution of the Association

In the event that the members pass a resolution to dissolve the Association, then a special meeting will be called to do so.

If such a meeting is called, then the sole business of the meeting will be to dissolve the Association.

On dissolution of the Association, once all outstanding debts have been paid, any surplus funds are to be donated to any other such organisation as the Chair and Secretary at the time may designate.

This constitution was agreed at the AGM of RAISE held on Sept 7th, 2017 (amended from 2012 then 2015)

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